Enterprise Content Management may sound to be a highly professional term for most business owners. It’s not, but it’s too important for any organization, commercial or non-profit. A growing filing system and document database is a challenge common to all organizations. In fact, it is such a big challenge that it can be the biggest impediment to your company’s efficiency and productivity. This is a simple fact most business owners and managers almost never realize. This is where the solution to this problem comes in the form of ECM or Enterprise Content Management.

So what is ECM?

ECM is not just about scanning documents and organizing the electronic files. It also involves additional technologies for efficient management of your files. These technologies also help protect and find the data. How ECM Helps Your Organization? There are many ways ECM helps your organization.

1. Improved Efficiency.

If you haven’t yet embraced ECM, many of your employees are wasting several hours per week in just searching both paper documents and the electronic files stored on their computer systems. This means several hours being lost from their core duties. An ECM system helps you save all that time because your employees will have all the documents on their fingertips. This means significant improvement your organization’s efficiency.

2. Total Control Over Documents.

Your documents must be locked away in safe cabinets, but what would you do if there is a loss due to disaster, fire or theft? Do you also have control over who can access your documents? Even your electronic files stored on computer systems are at risk. Almost anyone can access them and a malware attack could mean data loss. If you think such a scenario can never occur, you are wrong. Investing in ECM helps you get total control over your documents. How? • You are able to see in real-time who is accessing different documents. • How many times documents are accessed. • You can password protect all your files. Another advantage is that there will always be a backup. An ECM program backs up your data in both the cloud and locally. If you lose data at any time, due to any reason, it can be instantly restored with just a few clicks. ECM provides another level of control. Not only are you able to determine who can access your documents, you can also have control over its transmission. With data encryption feature, you will not have to worry when your employees send files to each other or to your clients or other stakeholders.

Next time we’ll look at even more on how ECM helps your organization.

Since 2002, Archiving Systems, Inc has been providing Laredo, Texas businesses with the document management solutions they need. From document scanning to installing software and providing technical support, we do it all. Contact us for more information about ECM.