Here the more ways that ECM helps your organization.

3. Regulatory Compliance.

The way you are handling all your documents currently is most likely to raise compliance issues. Even if a simple document related to your customers ends up in the wrong place, it could mean a massive lawsuit. ECM solutions are specifically designed keeping in mind regularly compliance concerns. It addresses the growing importance of regulatory compliance needs. It helps ensure that all information is fully secured and managed carefully. At the same time it can offer the required level of flexibility as to how your employees can access and share it. ECM helps in complying in a more effective and secure way to HIPAA than your traditional cabinet filing system or simple computer storage system. All the documents can be password-protected and access can be limited to specific employees. Besides, you will not have to worry about data loss. Some of the other regulations that you can comply with the help of ECM are as following:

• Sarbanes-Oxley Act of 2002
• Check 21
• NCLB
• FRCP

Remember, when you your business involve dealing with sensitive information, you cannot take compliance requirements for granted. ECM makes things easier and more secure for you.

4. More Savings

If you think investing in ECM increases your expenses, you are wrong. It helps improve your business’ efficiency, secures all your data, prevents loss, saves time, gets your employees to spend more hours per week working than on searching files, and also prevents expensive lawsuits and compliance-related fines. Eventually, you save in a big way by implement ECM for your business. There will no longer be any need for all the extra storage space. It also helps reduce the costs involved in mailing, faxing, printing and manual document management. According to studies, every dollar you spend on ECM helps you get over $6 in return. When you save all the storage space, it can be used for other core-business activities such as expanding your production. It can help in increasing your profits.

How ECM Helps with Document Life Cycle?

Now that you know what ECM means and how it helps your business in multiple ways, you should know what it can do for the document life cycle in your organization.

• Document Capturing – This step involves scanning a paper document and converting it into electronic files. Once a file is scanned in a viewable formation, it is imported into the secure and organized ECM system.
• Indexing – Indexing helps you find your documents with ease. The fields can be customized to make it easier to search for any file, even based on certain information. Files can also be sorted in useful ways such as by date, invoice number, purchase order number, and vendor name among others.
• Easier Document Management – ECM eliminates the need for traveling to off-site storage locations and searching through file cabinets. ECM allows you to search documents with just a few clicks based on its powerful search capabilities. All the documents are stored in the cloud or on your servers/network. This also makes it easy to access the data from anywhere.
• Workflow Management – ECM also allows you to create and implement a custom workflow for processing documents. You can create a custom workflow based on your business processes, thus helping improve productivity. It will ensure that each document will move through a specific step-by-step process, alerting the relevant employees, and keeping track of the progress. In other words, the system eliminates any risk of users making any mistake in ensuring that the documents pass through a standard lifecycle.

Since 2002, Archiving Systems, Inc has been providing Laredo, Texas businesses with the document management solutions they need. From document scanning to installing software and providing technical support, we do it all. Contact us for more information about ECM.