We live in the digital age where paper and physical documents have become almost obsolete. No one wants to have shelves upon shelves of papers and books and physically sort through hundreds of files when they need information. At Archiving Systems, we’ll help you get around the problem by digitizing your documents.
How Do We Do It?
- Our first task is to learn how you structure your files in order to duplicate them into a digital format.
- Your documents may contain tabs or divisions within a file. Archiving Systems will scan each file to include the tabs so that access can go directly to the pertinent information without any additional search required.
- Once it’s determined which documents are going to be digitized, our personnel will scan every sheet of paper in the individual files.
- After undergoing quality control to insure that the digital copies are of good quality and properly indexed, your data is delivered to you.
Our Services Include:
- Document preparation
- Scanning
- Indexing and Verification
- Quality Control
- Uploading to a portable hard drive
- Delivery to you facility and downloaded to your server
- Paper files can either be returned to you or shredded and you will be issued a Certificate of Destruction.
Why Choose Our Services?
- Document Types –We can scan and digitize a large number of documents and files. You can send everything from application forms to social service documents to us, without concern over your privacy and security.
- Accessing – The primary reason for converting to a digital format is to have your files readily available. Once data is downloaded to your server, your documents are available electronically from anywhere in a fast and secure manner. We can demonstrate how you will be able to save money and time, while providing your customers with extraordinary service.
- Cloud – Conversely, your documents can be stored in our Image Silo. This service also allows you to access files from anywhere in a secure manner.